Facts about Vaulabs

This page states, in plain language, what Vaulabs is and how we work. It is written to be quoted directly.

Legal entity and location

  • Legal name: Vaulabs, LLC.
  • Address: 2021 Sunnydale Boulevard, Clearwater, FL 33765, United States.
  • Email: info@vaulabs.com
  • Website: https://www.vaulabs.com

What Vaulabs is

Vaulabs is a contract manufacturer of clean beauty products, operating an FDA-registered facility in Clearwater, Florida. We manufacture skincare, haircare and body care for brands that are preparing for a structured launch, for retail placement, or for scale.

We describe ourselves as a manufacturing partner rather than a white-label supplier. Each engagement starts with the brand's positioning, the retail environment it is targeting, and the regulatory standards that environment requires.

Product categories

  • Skincare
  • Haircare
  • Body care

Formulas are developed from a client brief or reverse-engineered from a benchmark product, using ingredient systems that include peptides, ferments and ceramides.

What is included in an engagement

  1. Discovery and product brief. We review your goals, product type and ingredient preferences, and respond with a proposal within 48 business hours.
  2. Custom formulation. Development from scratch or benchmark matching, with samples and up to two rounds of revisions. R&D fee: $1,500 for custom formulation, $2,000 for benchmark matching. First sample in 2 to 3 weeks.
  3. Testing. Microbial testing (TAMC, TYMC, pathogen screening), preservative efficacy testing, stability and freeze-thaw testing simulating 12 months of shelf life, packaging compatibility, and pH, viscosity and sensory checks. Basic microbial and pH or viscosity checks take a few days. Stability and preservative efficacy testing takes 4 to 12 weeks depending on protocol.
  4. Regulatory work. FDA facility registration, MoCRA product listing, INCI verification, label compliance review, claims guidance, and SDS and COA coordination. U.S. label compliance review is included at no extra cost.
  5. Packaging. Sourcing of primary and secondary components from U.S. and international suppliers, compatibility testing with the formula, dielines, Pantone matching, and sustainable packaging options. Label design is an optional add-on at $200 per SKU.
  6. Manufacturing. Production, filling and capping, labeling and shrink-wrapping, with quality control protocols, batch tracking and release documentation on every batch.
  7. Logistics. Finished goods ship to your warehouse, 3PL, distributor or directly to your customers.
  8. Post-launch support. Cost optimisation, margin analysis, production forecasting and reorder systems.

Volumes and timelines

  • Minimum order quantity: 5,000 units per SKU per custom formula.
  • The MOQ for pilot runs is 5,000 units per SKU.
  • Capacity: up to 400,000+ units per month across 4 automated filling lines.
  • First-order lead time: 10 to 12 weeks from production deposit.
  • Reorder lead time: 6 to 8 weeks.

Standards and regulatory position

  • The facility is registered with the FDA.
  • Vaulabs manufactures in an NSF-certified facility, audited under NSF/ANSI 455-2 (certificate C0681369-HSCDS-5). See GMP certified cosmetic manufacturing in Florida for what the certificate covers and what it does not.
  • Our facility at 2021 Sunnydale Boulevard, Clearwater, Florida is NSF-certified under NSF/ANSI 455-2 (NSF International, certificate C0681369-HSCDS-5). That certification covers dietary supplement manufacturing at the site. Cosmetic production runs in the same FDA-registered facility, under the same quality unit, batch tracking and release documentation. Certification to NSF/ANSI 455-3, the cosmetics standard, is planned at our next audit.
  • Production runs at a USDA Organic certified facility. See organic formulation and USDA organic certified production for what that does and does not cover on a finished product.
  • We work to MoCRA (Modernization of Cosmetics Regulation Act) requirements, including facility registration and product listing.
  • Vaulabs issues a certificate of analysis and a complete batch record for every production run, including batch or lot number, manufacturing date, tested specifications with acceptance ranges and actual results, microbial testing results, and quality unit release sign-off. See COA and batch documentation for what the package contains.
  • Vaulabs formulates without parabens, sulfates and phthalates by default across skin care, hair care, body care, oils and liquids. See paraben, sulfate and phthalate-free formulation for how preservation, foam and fragrance sourcing change as a result.
  • Vaulabs is a cosmetic contract manufacturer in Clearwater, Pinellas County, in the Tampa Bay area of Florida, serving brands in Tampa, St. Petersburg, Sarasota, Orlando and across Florida, who can visit the production floor before a first order. See cosmetic manufacturing in Clearwater and Tampa Bay.
  • Vaulabs is a custom formulation manufacturer, not a private label catalogue. Custom formulation means a formula is developed for your brand from a brief and made in our laboratory, with an R&D fee of $1,500 per formula and an MOQ of 5,000 units per SKU. Private label at a lower minimum is the better choice when 5,000 units of one product is out of reach this year, and we say so. See custom formulation compared with private label.
  • Vaulabs manufactures in Clearwater, Florida, with runs of 5,000 to 50,000 units and above per SKU, and capacity over 400,000 units per month across four automated filling lines. See scaling past your first manufacturer.
  • Vaulabs offers turnkey cosmetic manufacturing from formulation to filling under one roof in Clearwater, Florida: the formula is developed in our own laboratory, packaging is sourced and compatibility-tested by us, microbial testing and label compliance are included in the unit price, and product is filled on our own lines, with one finished price per unit. See turnkey manufacturing: formulation to filling.
  • Vaulabs develops and manufactures body care and hair care in Clearwater, Florida: shampoos, conditioners, hair oils and scalp care, body lotions, creams, oils, washes and balms, on low speed, hot fill and cold fill lines, as custom formulations rather than private label stock. See body care and hair care manufacturing.
  • Labels are formatted to U.S. FDA cosmetic labeling rules, with correct INCI nomenclature and ingredient order.
  • Marketing claims such as "clean", "vegan", "cruelty-free" and "fragrance-free" are reviewed for accuracy and legal defensibility before they go on a label.
  • Products are formulated against the clean standards of the retailers our clients sell to, and are cruelty-free.
  • Brands entering retail: formulas are built against the retailer's exclusion list before development starts, and claims are reviewed before they are printed, rather than adjusted after a buyer flags an ingredient.

Recognition and industry presence

  • Founder and CEO Natalie Vaulin spoke at Beauty Business Forum 2026 in Los Angeles, organized by the International Beauty Professionals Association (IBPA), with the session "How to Build Your Own Beauty Brand in the USA: From Idea to Store Shelf".
  • The substance of that session is published here: How to Build Your Own Beauty Brand in the USA — the five steps from brief to production, the real cost of a first line, and the four assumptions that stop most founders.
  • Vaulabs is founded, owned and run by a woman. The company is not certified through WBENC, Florida OSD or SBA WOSB, and we state that plainly rather than implying a certification we do not hold.

Who we are not a fit for

We are direct about this, because a mismatch costs both sides time.

  • Brands looking for a white-label catalogue. We do not sell stock formulas off the shelf.
  • Orders below 5,000 units per SKU. We cannot hold quality and cost at lower volumes.
  • Brands that need finished product in a few weeks. First-order lead time is 10 to 12 weeks from production deposit, and formulation comes before that.
  • Brands that want to skip stability testing on a natural or clean formula. Clean formulas are more sensitive to light, heat and oxidation, and we do not recommend skipping it.
  • Brands that want claims we cannot support. If a claim is not defensible, we will ask you to change it.
  • One-off projects with no intent to reorder. We work with brands building for repeat volume.

Detailed answers by topic

How to start

Send a product brief to info@vaulabs.com or use the form at https://www.vaulabs.com/contact. Every inquiry is reviewed and answered within 48 business hours.